Fee Management

Fee management software that collects itself.

Online payments, digital receipts, automated reminders and real-time collection reports — for every fee structure Indian schools use.

Fee collection is the most cash-flow-critical operation in any school — and often the most manual. Accounts clerks accept cash and cheques, hand-write receipts, chase parents by phone and reconcile Excel sheets late into the evening. Every year a few payments get lost, a few receipts get duplicated, and every fee cycle ends with a stressful audit.

Devryon's fee management software eliminates every one of these pain points. Parents pay online via UPI, cards, net banking or wallets. Receipts are generated automatically. Reminders go out on schedule — SMS, email and app push. The accounts dashboard updates in real time so the principal and trustees always know exactly what has been collected and what is outstanding.

Institutions using Devryon typically see a 40–60% acceleration in first-term collection and a 90%+ digital payment rate within three months. That is more working capital in the school's bank account, less staff time spent chasing dues, and zero disputes about lost cash or missing receipts.

Benefits

Why institutions choose Devryon

Practical, measurable outcomes — not just features on a slide.

Online payments in 60 seconds

UPI, cards, net banking, wallets. Parents pay from the app — you get instant reconciliation.

Auto-generated receipts

Digital receipts sent on payment. GST-ready, downloadable and permanently searchable.

Smart fee reminders

Scheduled SMS, email and push notifications for due, partial and overdue fees. Zero manual chasing.

Real-time collection

Class-wise, term-wise, category-wise dashboards for principal, trustees and auditors.

Any fee structure

Term, monthly, one-time, transport, hostel, exam — with scholarships, discounts and late fines.

Audit-ready

Every transaction, edit and reversal logged. Enterprise-grade encryption by default.

Features

Everything you need in one module

Purpose-built for Indian institutions — with configuration flexibility for every workflow.

Flexible fee heads

Configure any number of fee heads — tuition, transport, hostel, mess, exam, activity — with per-class amounts.

Scholarships & discounts

Per-student scholarships, category discounts (staff wards, siblings, EWS), and one-time waivers.

Partial & instalment payments

Accept part-payments, split fees into instalments, and auto-track balances with next due dates.

Payment gateway integration

Native integration with all major Indian gateways — no extra Devryon transaction fee.

Outstanding reports

Defaulter lists, collection forecasts, refund tracking and reconciliation reports at one click.

Automated communications

Configure reminder templates once. Devryon sends them at the right time on the right channel.

Screenshots

A quick tour of the interface

Clean dashboards designed for administrators, teachers, and parents alike.

Module 1
Parent Payment Screen
Fee break-up view
UPI, card, net-banking
Instant PDF receipt

Parent Payment Screen

The screen every parent will thank you for — clear amounts, one-tap UPI payment, instant receipt.

Module 2
Fee Collection Dashboard
Today / week / term totals
Class-wise collection %
Outstanding heatmap

Fee Collection Dashboard

Real-time totals for accounts and leadership — with drill-down to class, section and student.

Module 3
Defaulter & Reminder Console
Overdue students list
Auto-scheduled reminders
Bulk SMS / email

Defaulter & Reminder Console

One screen for the accounts team to view every defaulter and trigger targeted reminders.

How online fees actually change school cash flow

The typical Indian school runs on term-based fee cycles. When collection is manual, the first four weeks of every term are spent chasing dues — accountants call parents, watchmen accept cheques, and receipts are written by hand. Cash flow suffers for the first month, staff time is consumed by follow-ups, and reconciliation errors creep in.

Digital fee collection compresses this cycle from four weeks to under one week. The first reminder goes out on the fee-due date. Parents pay in 60 seconds from their phone. The next reminder — one week later — targets only the actual defaulters. By the end of week two, most schools are already at 90%+ collection.

Devryon integrates with every major Indian payment gateway (Razorpay, Cashfree, PayU, ICICI, HDFC) and charges zero transaction fees on top of the gateway rate. Parents pay standard gateway fees on cards; UPI payments are free. This means schools capture more money faster, without eroding revenue to a middleman.

Handling India-specific fee complexities

Indian school fees are never simple. A single student may have a tuition fee, transport fee, hostel fee, exam fee, activity fee and lab fee — each with different due dates, different discount rules and different tax treatments. Devryon models each fee head separately so accounts teams can configure any structure without touching a spreadsheet.

Scholarships and discounts are first-class features, not workarounds. Staff-ward discounts, sibling discounts, EWS scholarships, merit awards and one-time waivers are all captured as structured records — with audit trails and approver names. Auditors love it. So do accountants.

GST-registered institutions and coaching centres get GST-compliant invoices with HSN codes and correct tax calculations. Non-GST schools get simple money receipts. The system knows which is which based on your setup, and the right document is generated every time.

Pricing

Transparent, per-student pricing

All plans include Teacher, Student and Parent mobile apps, 24×7 support, setup, training and data migration — no hidden add-ons.

Basic
6/student/month

For small schools starting out

  • Core ERP modules
  • AI Timetable
  • Front CMS
  • Online exams
  • Mobile apps included
Premium
12/student/month

For growing schools & academies

  • Everything in Basic
  • QR Attendance
  • Online Admission
  • Scholarship & Fees
  • Transport & Hostel
Enterprise
16/student/month

For multi-branch & universities

  • Everything in Premium
  • Google Meet & Zoom
  • Multi-branch support
  • White-label branding
  • API integrations

Frequently asked questions

What is fee management software?+

Fee management software is a digital system that automates fee collection, receipt generation, reminders and reporting for educational institutions. It replaces manual registers, paper receipts and Excel tracking with a single dashboard used by the accounts team, parents and administrators.

Which payment methods do parents get?+

Parents can pay via UPI, credit and debit cards, net banking, wallets and offline modes (cash and cheque, entered by accounts staff). All modes are captured against the same student record with a unified transaction history.

Does Devryon charge a transaction fee?+

No. Devryon does not charge any additional transaction fee. You only pay the standard payment gateway charges (typically 0% on UPI and 1–2% on cards) directly to the gateway provider.

Can we configure scholarships, discounts and late fines?+

Yes. Devryon supports per-student scholarships, category-based discounts (staff wards, siblings, EWS), late fee rules and partial payments — all configurable without any coding.

Are receipts GST-compliant?+

Yes. GST-registered institutions get invoices with HSN codes and correct tax calculations. Non-GST schools get standard money receipts. Both include digital signatures and QR verification codes.

Can parents pay through the mobile app?+

Yes. The Devryon parent app is the primary payment channel. Parents see all due fees, tap one item, choose UPI or card, and get a receipt in under 60 seconds — no more paper challans or bank visits.

Ready to get started?

Bring Devryon school ERP to your institution today.

Book a free personalized demo — or see transparent pricing starting at ₹6/student/month.

See Pricing
No credit card required Setup & training included 7–14 day go-live